Services + solutions

Is the following situation familiar??

It is the 28th of the month and again several hundred or several thousand invoices are not recorded. And on this basis, a financial plan should be drawn up. At the same time, you’re asking yourself: “Why haven’t we managed to update our data? Somehow this got lost in the shuffle of the last two weeks. Were we able to update the first 1,000 supplier records? Call a meeting urgently, I need clarity.”

We are sure you know this situation. This is not a reproach to employees and executives, but rather the harsh reality in many busy companies. Purchasing is looking for new suppliers and negotiations are ongoing with countless potential new suppliers. The accounting department is at its limit with its core tasks, and the end of the month is approaching, travel expense reports from the sales department are pouring in, all of which, of course, should still be considered. Who now has the time to check invoices and make bookings? Not to mention updates to the database.

Simple answer: We at KOS-Technologies can execute this for you as an outsourcing service provider in combination with an unbeatable software for document flow. As your service provider, we have selected two main areas we can handle for you:

Document flow in outsourcing mode

Make use of the best software for workflow technology. We offer the combination of a ready-to-use workflow technology and execution of the associated operational activities.

This specifically includes the full execution of the AP workflow, including electronic invoice processing and, if desired, the invoice approval workflow.

The digital process flow of documents through your corporate world is our home. Fast, easy, traceable. Typical documents that we take care of include:

• delivery notes
• order confirmations
• bills and receipts
• incoming invoices

We consider SAP to be the leading document management system in Europe, which is why we are focusing our integration efforts on SAP. Our software suite is easily integrated into your SAP system. Decades of development and application experience as well as the implementation of user suggestions pay off here.

The following applications, which we operate for you as an outsourcing service provider, guarantee the smooth, fast and cost-effective process flow of your documents.

• Documents: Automatic capture and processing thanks to automated document processing: Paper and digital, SAP scanner integration, automatic document processing for OCR, BCR, TIFF, PDF, MS Office, intelligent document creation, etc.
• Processes: We design and operate the workflow of your document-based processes, such as approval of orders, approval of invoices, or archiving of delivery notes.
• Electronic records: digital employee records, project records, contract records, etc.
• Archiving of data and documents

Individual projects we perform as your outsourcing partner

• Order-to-Cash, including Cash-applications
• Bookkeeping
• Master Data Management
• Purchase-to-Pay and optimization of accounts payable processes
• Record-to-Report: Bookings and transfer postings in general ledger
• Change Management